Read individual and saved batch notes together. Choose a Stock number to read its notes, or leave it blank to see all notes.
Read the incident dates, recording dates and context alongside the text. Together, they help you distinguish what happened from when someone wrote it down and avoid losing important detail as the stock changes.
Find and read a history
Choose the item or lot in the Stock number box, or type its full number. The history shows the notes for that stock. Clear that box when you want to read across all notes.
The first six columns keep the Stock number, Happened on, Note, Recorded on, Important and Batch number together. You can read the observation, compare its incident and recording dates, and see whether it came from a batch without scrolling sideways.
Scroll right when you need the incident time, recording time, author, location or stage. These details remain available alongside each note. The history is for reading; add observations on Stock notes or Batch notes.
Choose Newest first to read the most recent incidents first, or Oldest first to follow them from the beginning. The order uses Happened on and Time happened, rather than the date someone entered the note. A blank incident date or time stays unknown; do not treat its position in the list as proof of when the observation happened. When incident dates and times match, the recording date and time decide the order. If those also match, Newest first shows the later entry in the notes list first; Oldest first reverses that order.
After changing the Stock number or note order, click the result count beside the filter to bring the first matching note into view. This is useful if you had scrolled farther down the page. The link keeps the Stock number and order you chose.
Read the full note with its dates. It may be an individual observation from Stock notes or one shared observation saved for several batch members. The Stock number and any Batch number explain which stock it concerns. Use Add a stock note → for a new individual observation. For a shared observation, use Record a batch note → on Batches or Batch membership. Leave the displayed history for reading rather than typing over it.
If an individual observation contains a mistake, find that exact note on Stock notes, using its Stock number, dates and text to distinguish it from the others. Select a cell on the original row and choose Extensions → Farmer’s Helper — Development → Stock → Correct selected note, then follow Correct details. The applied correction keeps the earlier value and reason in Detail history. This route is for individual notes, not saved shared Batch notes.
If a long note is cut off in its row, click that cell in the Note column and read the full text in the bar above the sheet. To give the text more room, drag the lower edge of that bar down. You can read the observation there without typing over the history.
An observation stays useful after the stock moves or progresses because its recorded context remains attached. The history is still an account of observations; a note alone does not prove that a hold was imposed, a quantity changed or a planned job was completed.
Stock number
The Stock number is the lasting label of the item or lot the note concerns. Use it to tell apart stock with the same Product or variety. Two records can share a crop name without sharing observations or having come from the same source.
Happened on
This is when the incident or observation actually happened, as entered by the recorder. It puts the note in the farm’s sequence even when someone wrote it down later. A blank means the date was unknown or not entered; it does not automatically mean the incident happened on the recording date.
Note
The text contains the observation and the explanation the recorder wanted to preserve. Read the whole description, including any uncertainty or limitation on what was inspected. A short preview may leave out that context.
Read an observation before drawing a conclusion from it. A note about unusual growth or a sample describes what was noticed; it may not establish the cause or an actual amount lost. Separate assessment, use/loss and work records explain any decisions or actions that followed.
Recorded on
Recorded on is when someone entered the note in the workbook. It may be later than Happened on, especially after a busy shift. You can see both when the observation occurred and when its information became available to other readers.
Important
Important means the note was given priority in Current Stock’s short preview. It helps a significant observation remain noticeable among routine notes. To establish whether stock was actually held or assessed, read that separate decision rather than treating importance as a use status.
Batch number
A Batch number means this was one observation saved for the relevant members of a named group. Those members keep the note even if they leave the group later. Stock added afterward does not gain the old observation.
This lets the same shared observation remain visible in each affected member’s history without merging the members into one stock item. Their quantities, locations and individual records remain separate.
Time happened
Read this time with Happened on. It can help explain the order of several incidents on one day. When the time is blank, the record does not establish an exact time, so avoid inferring more precision than was entered.
Time recorded
Read this entered time with Recorded on. It describes the recording time rather than when the incident occurred. If someone enters an earlier observation later, the two times can legitimately differ.
Recorded by
This is the person or team named by the recorder. It helps you find someone who may be able to explain the note. It is an entered label, rather than an independent verification of the signed-in Google account.
Location recorded
For an individual note, this is the place the recorder entered for the observation. It can remain different from today’s place after stock moves. For a saved batch note, it is the member’s current location when that shared note was applied.
If a shared incident was entered late, the saved place describes where the member was when the note was saved. It does not prove where the stock stood at the earlier incident time. Read the description and dates before relying on it as a past location.
Stage recorded
Read the recorded stage in the same way. An individual note can state the stage at the time of the observation. A batch note saves the stage current when it is applied, so a late entry cannot by itself prove that the same stage applied earlier.